Student Sourced Placements

What is a Student Sourced placement?

  • Students contact a host organisation and arrange to complete a placement
  • Students are able to find a placement with a host organisation either in Australia or overseas
  • Please note, to undertake a placement for credit, the host organisation must meet Monash University OHS and insurance guidelines
  • The opportunity must have relevance towards your Arts degree or masters program, and contribute to the learning outcomes of the unit

Do you get paid?

  • Students are not required to be paid during their placements as they receive academic credit for their placements. However some organisations may wish to compensate the students for project related expenses.

How do I find my own placement?

  • Firstly, you should try to determine which organisations and industries you are interested in that are consistent with your planned career path.
  • When you’ve found an organisation you’re interested in, you should then try to contact someone senior at the organisation and ask if you are able to undertake a placement with them – try a Director or someone at a similar level as they generally have the authority to hire an intern.
  • All communication with a host organisation should be polite and professional (no emojis!) and should explain why you are interested in their organisation AND what value/benefit you can deliver to them.
  • Be sure to include your up-to-date resume – see Career Connect for help with your resume.
  • You can find a cover letter template, expression of interest letter and resume samples below:
  • Remember to reach out to your network to help find suitable contacts. Family and friends will often know someone whom you can intern with.
    • LinkedIn is a very valuable resource, as you can see how people you know are connected to employees of the organisation you’re interested in. Ensure your profile is up to date and includes a professional photo as most employers will check.
  • Alternatively, you can find placements through many job search websites, such as Seek, ProBono or Ethical Jobs – note that many of these will require an extensive interview process in order to be accepted, so directly approaching an organisation you’re interested in may be more effective.

What type of work is required for a placement?

  • Placements need to be meaningful and relevant to your studies
  • For the placement to be suitable, you will need to be able to clearly state the aims and duties of your placement, and be able to demonstrate how what you have learned in your course will be applied during your time in the host organisation

What does the host need to do?

  • Appoint an appropriately qualified or experienced mentor/supervisor
  • Provide meaningful tasks or a project with the opportunity to experience a real-world professional environment
  • Provide a safe working environment (host will need to complete an OHS form when setting up the placement, and provide information regarding their public liability insurance)
  • You can also advise a host that “Monash University has a Personal Accident Insurance Policy which provides capital, medical and loss of income benefits for all currently enrolled Monash University students”
  • Provide 75-100 placement hours for 6CP and minimum 144 placement hours for 12CP - to be determined before placement
  • Assessment is arranged by the Faculty. Students may seek advice from the host around their assignments, but there is no obligation for hosts to be involved in academic assessments
  • Hosts will be asked to complete a mid-way and end of placement survey

You can provide your host with a copy of the 'Guide for Host Organisations'. This will assist a potential host to understand what to expect whilst a student is undertaking a placement.

A placement within Australia: Guide for Host Organisations (Onshore) - ARTS

A placement overseas: Guide for Host Organisations (Offshore) - ARTS

Fair Work

Unpaid placements are allowed under Fair Work guidelines, when they under-taken for credit (75-100 hours for 6 credit point units, or 144 hours for 12 credit point units). You are entitled to be paid for any hours you undertake above the minimum hours required of the unit.  If in doubt, please consult with Fair Work.

The WIL team are unable to acknowledge any hours that are above the minimum required for the unit, and all documentation and confirmations will only refer to the minimum required hours.

OHS & Insurance

Monash has a duty of care to ensure that students are placed in a safe working environment. If a host cannot demonstrate adequate OHS procedures or that they have adequate Public Liability Insurance, your application may not proceed.

The forms you will need to provide

PLACEMENTS IN AUSTRALIA

1. Student Placement Pack containing the Student Placement Agreement, Placement Outline, Faculty Approval (Graduate students only) and OHS Form

2. Student Acknowledgement form

  • The Student Placement Pack must be completed by you and the host before you submit your application. Please ensure all documentation is completed correctly and signed before submitting.
  • When you have completed the required documentation below please submit your application via InPlace (refer to the Apply page for more details regarding submission).

Graduate applications only: the Director of Program for your masters will need to sign the “Faculty Approval” page in the Student Placement Pack (refer to the Apply page for the list of contact details).

You can provide your host with the Guide for Host Organisations (Onshore) - ARTS. This will assist your host to understand what to expect whilst you are undertaking a placement.

OFFSHORE PLACEMENTS

1. Student Placement Pack (Offshore placements) containing the Student Placement Agreement, Placement Outline, Faculty Approval (Graduate students only) and OHS Form

2. Student Acknowledgement form (Offshore)

  • The Student Placement Pack must be completed by you and the host before you submit your application. Please ensure all documentation is completed correctly and signed before submitting.
  • When you have completed the required documentation below please submit your application via InPlace (refer to the Apply page for more details regarding submission).

Graduate applications only: the Director of Program for your masters will need to sign the “Faculty Approval” page in the Student Placement Pack (refer to the Apply page for the list of contact details).

You can also provide your host with the Guide for Host Organisations (Offshore) - ARTS. This will assist your host to understand what to expect whilst you are undertaking a placement.

Host Organisation Details

You will need to provide responses to the questions below about your host organisation and your proposed placement via InPlace.

  1. Host organisation name and contact details
  2. ABN (Australian Business Number) (For offshore placements, please enter N/A)
  3. Supervisor name
  4. Host organisation address – location of your placement
  5. Host supervisor email address
  6. Host supervisor phone number
  7. Host organisation website
  8. Start date and end date

Placement Proposal questions

Your answers to the questions below will help us in assessing the placement suitability.

1. Please describe the placement/project opportunity that you have sourced and the key tasks and activities that you will be undertaking.

In this section you should list the name of the opportunity (position title), information about: the project or program you will be working on, which department or team you will be in, and what tasks and duties you will be undertaking.

2. Please identify any specific skills you would you like to develop during your placement and why?

You will need to provide information on your areas for development and improvement that this placement will provide (e.g. technical skills, communication skills, teamwork).

3. What personal and professional goals do you hope to achieve as part of your placement?

In this section you should be able to provide us with information on how your placement will support your career goals.

4. Please explain how the placement you hope to gain is relevant to your degree/major and how it will enhance your learning. 

In this section you will need to describe how the placement will relate to your course or major.

Additional placement information

  • Double degree students: your proposal responses must demonstrate how your placement relates to the learning outcomes of your Arts degree, not your other degree.
  • Psychology students: The WIL unit is available as a free elective. Your proposal responses must demonstrate how the placement relates to the learning outcomes of your Arts units, not your psychology major.